This privacy policy sets out how we use and protect any information that you give to us when you become a member of Hermitage Golf Club.

We are committed to ensuring that your privacy is protected and we will never release your personal details to any third party without your express consent. When you complete an application to join the club certain personal information is collected from you (for example: your name, email address, gender, golf handicap, type of membership sought). You can be assured that it will only be used in accordance with this privacy statement.

The General Manager of the club shall act as Data Controller

We will collect the following information:

Name and surname

Date of Birth

Current Address

Phone numbers  ( Landline, Mobile)

Email address


Handicap ability

Membership Category

What we do with the information we gather?

We require this information to administer your membership and to provide the products and services you have requested from us and provide you with a better service for the following reasons:

Internal record keeping.

Sending subscription notices to you.

Recording financial transaction to your subscription account.

Contacting you with relevant club correspondence.

Maintaining a record of any competitions you play in.

Maintaining a record of your handicap and related CDH Number.

Providing you with a Member’s Card for gaining access to the club, competition entry and discounted bar facilities.

Confirm your handicap to other Golf Clubs if they request confirmation of your handicap for any competitions you have entered with them.

We will retain your personal information on our club membership database for the duration of your membership.

We take your privacy seriously and all such information is held on secure servers.

Hermitage Golf Club complies with all applicable Data Protection Regulations. We may change or update this policy from time as required and will notify you accordingly.


The club has written to all members regarding seeking consent to correspond with you by way of post, telephone, email and SMS on our activities including events and competitions.  

The Club wishes to advise that we do not share your data with external marketing companies and retains this data for the Club purposes only.


On occasion such as at team matches or social functions, our photographers may be recording the day’s events with cameras for upload and then linked to the Club Website. This will be made known on the day or evening in question with a general announcement. If you do not wish to be included, please let the photographer know on the day or evening.

CCTV (Closed Circuit Television) Data.

Throughout the Club we have cameras installed in various locations whereby we are able to monitor movement and other activities. This is done for Safety & Security reasons. The data that is recorded is kept for 30 days in case there may be any reason to review including for example an incident requiring the involvement of a member of An Garda Síochána.

Card Machines

We use certain machines throughout the Club whereby you can make payments through Debit or Credit Card for goods or services. It is advisable that when you choose this method of payment you are present. If you choose to make a payment over the telephone, we do not record or store your card details. They are immediately destroyed when the payment goes through.

Individuals Rights

You have the right to request a copy of the information we hold about you. If you would like a copy of this information please email us on or write to the data controller at the club.

This will be provided to you in written format.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or erase information that is inaccurate.

Changes to our privacy policy

We keep our privacy policy under regular review and will place any updates on our website.

This privacy policy was last updated on 22nd May 2018.

This policy is effective from 25/05/2018

How to contact us; If you need any further information please email us on or write to us at;

Hermitage Golf Club


Co. Dublin